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Job Title: Personal and Executive Operations Assistant (On-Ground)

Location: Makati City, Metro Manila (On-site)

Employment Type: Full-time

___________

WHO WE ARE LOOKING FOR:

We are seeking a highly organized, discreet, and execution-driven Executive Operations Associate to provide direct, on-ground support to the Principal.

The ideal candidate is based in Metro Manila (NCR), preferably near Makati, and is comfortable handling both executive-level coordination and household operations. This is not a desk-only role; it requires regular fieldwork, errands, and in-person coordination.

The successful candidate demonstrates strong financial responsibility, sound judgment in handling money and expenses, and unquestionable trustworthiness. He or she is assertive yet respectful, emotionally mature, and comfortable operating within clear authority structures. Professional boundaries must be maintained at all times, particularly when coordinating household staff.

We are looking for someone proactive, resourceful, and flexible—able to anticipate needs, solve problems independently, and execute tasks with minimal supervision. The role requires stamina, discipline, discretion, and the ability to manage sensitive matters with confidentiality and professionalism.

___________

WHAT YOU WILL DO:

1. Personal & Household Operations

  • Coordinate household staff with professionalism and authority.
  • Ensure assigned tasks are executed and followed through.
  • Run personal errands (bank, BIR, hospital, government offices).
  • Handle purchases, bills, permits, and document processing.
  • Maintain professional boundaries with household staff (no over-familiarity).

2. Executive Field Support

  • Accompany the Principal to meetings when required.
  • Prepare materials and ensure documents are complete.
  • Coordinate with main office admin.
  • Liaise with department staff and external offices professionally.
  • Track meeting schedules and ensure punctuality.

3. Paperwork & Documentation

  • Prepare templated letters and basic legal/admin documents.
  • Organize files and ensure documentation completeness.
  • Safekeep important documents.

4. Shared Coordination (Household and EA of Principal's wife)

  • Coordinate overlapping matters with Founder’s Executive Anchor.
  • Assist in shared logistics when necessary.

___________

BACKGROUND ABOUT THE PRINCIPAL:

The Principal and his spouse are a young and dynamic Filipino couple engaged in multiple professional spheres. Their work spans various high-level and fast-paced environments, requiring discretion, adaptability, and a strong sense of professionalism from those who support them.

They maintain an active and demanding schedule, and the role requires someone who can effectively operate within diverse settings while upholding confidentiality, composure, and excellence in execution.

___________

WHAT WE NEED FROM YOU:

  • Based in Metro Manila (NCR); preferably near Makati.
  • Highly organized and detail-oriented.
  • Financially responsible; demonstrates sound judgment in handling money and expenses.
  • Trustworthy with strong integrity and discretion.
  • Assertive yet respectful in communication.
  • Emotionally mature and stable.
  • Comfortable operating within authority structures.
  • Professional in appearance and demeanor.
  • Flexible and adaptable to dynamic environments.
  • Proactive, resourceful, and solution-oriented.
  • Willing and able to perform on-ground and field tasks regularly.

Work Schedule (Crucial)

  • Please note that this role does not follow a standard 8:00 AM–5:00 PM schedule. The Executive Operations Associate’s working hours will align closely with the Principal’s schedule.
  • The selected candidate is expected to be available and present where the Principal’s responsibilities require—whether at home, in the office, during meetings, or at events. Flexibility and readiness to travel or adjust hours as needed are essential to effectively support the demands of the role.

___________

Company Address:

  • 142 Amorsolo Building, 1229 Makati, Philippines

Job Type: Full-time

Pay: Php20,000.00 - Php23,000.00 per month

Work Location: In person

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