Office Administration Manager

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<p><strong>Job Title: </strong>Office Manager</p><p><strong>Location: </strong>Ancoats Urban Village, Manchester - Onsite</p><p><strong>Salary: </strong> 29K - 32K per annum dependent on experience</p><p><strong>Job Type: </strong>Full time, Permanent</p><p><strong>Working Hours: </strong>Monday to Friday 35 hours pw</p><p>Slade & Cooper is a leader in their field and has been providing accountancy and related services for over 40 years, specialising in working with charities, co-operatives, registered social housing providers and other social enterprises. The company's aim is to serve and support those who are involved in positive social change.</p><p><strong>About The Role:</strong></p><p>Reporting to the directors this is a fantastic opportunity for a talented, dynamic office manager to join a socially responsible and ethical employer based in the Urban Village in the heart of Manchester city centre. This is a busy role, which will not only require strong admin and finance skills but also multitasking to balance a range of different priorities to ensure that the plates keep spinning. To support our practice, we use Senta, a Cloud-based software system. Although it is not essential to have used this software, knowledge and experience of this or a similar tool would be preferred.</p><p>The successful applicant will join a team where the partners and staff have a background in and a real passion for the not-for-profit sector. In order for the firm to continue to maintain their reputation for quality, service, and value for money, it is essential that all staff share a common approach.</p><p><strong>All candidates must be eligible to both live and work in the United Kingdom, no sponsorship opportunities are available for this role.</strong></p><p><strong>The successful candidate will be responsible for:</strong></p><ul><li>Overseeing the running of the office ensuring the environment, equipment and systems enable the smooth running of the Practice.</li><li>Director and Team support - day to day administrative support and workflow management.</li><li>Customer Care - assisting team liaising with and supporting our customers.</li><li>Credit Control - Maintaining the practice accounting records including banking of cheques, data entry onto QuickBooks Online and monthly reconciliation of the practice bank account and invoicing.</li><li>Health and Safety - manage the health and safety including fire regulations for the office.</li><li>Ensure compliance with regulations, data protection, and internal quality standards.</li><li>Develop and maintain office systems including HR administration, holiday tracking, and practice records.</li><li>Arrange office events, training, and lunches.</li></ul><p><strong>The Ideal Candidate:</strong></p><p>A 'completer/finisher', with excellent organisation and planning skills, plus:</p><ul><li>A business or administration management qualification.</li><li>A minimum of 2 years previous and relevant experience, including sales, purchasing, and reconciliation work</li><li>Experience with CRM systems, and able to manage upgrades and migration.</li><li>Knowledge and experience of managing Health & Safety in an office environment</li><li>Proficient with Word, Excel with the ability to learn and maintain different databases.</li><li>Ability to work under pressure and prioritise activities using their own initiative.</li><li>A friendly and approachable character with experience of being customer facing.</li><li>Strong numerical reasoning and an eye for detail.</li></ul><p><strong>Benefits:</strong></p><ul><li>Employee Assistance Programme (access to counselling)</li><li>Health Cash Plan (cash back on qualifying medical costs)</li><li>25 days annual leave (plus BHs)</li></ul><p>If you're ready to take on an exciting challenge and join a team in a supportive, collaborative team focused on innovation and patient outcomes and enjoy a varied, rewarding field role where no two days are the same, please click the APPLY button to send your CV in for immediate consideration.</p><p>Please click on the <strong>APPLY </strong>button to send your CV and Cover Letter for this role.</p><p>Candidates with the relevant experience of: Office Manager, Administrator, Admin Manager, Administrative Manager, Administrative Assistant, Business Administrator, Office Coordinator, Office Assistant, Administrator Manager, Senior Manager, may also be considered for this role.</p>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...