Place of Assignment

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Job Title

ADMINISTRATIVE ASSISTANT II (HUMAN RESOURCE MANAGEMENT ASSISTANT) (REPUBLICATION)

Item Number: OSEC-DSWDB-ADAS2-162-2004

Compensation: SG 8 (Php 22,423.00)

Place of Assignment: Human Resource Management and Development Service

CSC-Prescribed Qualification Standards

Education: Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)*

* In light of the SHS Modelling Program which was implemented as early as School Year 2014-2015

Training: Four (4) hours of relevant training

Experience: One (1) year of relevant experience

Eligibility: Career Service (Sub-Professional)/First (1st) Level Eligibility

Preferred Qualification Standards

Education: Bachelor’s Degree relevant to the job

Training: Twelve (12) hours of training relevant to personnel administration

Experience: Two (2) years of experience relevant to personnel administration

Eligibility: Career Service (Sub-Professional)/First (1st) Level Eligibility

Job Description

Under the supervision of the Chief, Personnel Administration Division (PAD) and the Section Head, performs liaison work and other administrative support functions in accordance with existing policies/guidelines.

Functions and Responsibilities

1. Submit/file applications for retirement/separation benefits/loans/claims of DSWD Central Office officials/employees to GSIS, PAGIBIG, Philhealth, Landbank and other concerned agencies/institutions.
2. Review/check correctness/completeness of documents/requirements of personnel for transactions with concerned agencies.
3. Provide technical assistance to DSWD Central Office officials/personnel on the processing of their applications/claims.
4. Pick up/receive documents/checks/claims as authorized by concerned DSWD official/personnel.
5. Submit/endorse official documents to concerned agencies when necessary.
6. Keep/sort documents/files/record of transactions.
7. Does other related tasks as may be assigned.

Job Outputs

1. Liaison work with GSIS, PAGIBIG, Philhealth, Landbank and other concerned agencies/institutions;
2. Memoranda/Letters/Application Forms/Files/Records;
3. Other administrative support functions.

Criteria for Evaluation

• Education – 25%
• Training – 10%
• Experience – 25%
• Written Examination – 25%
• IQT – 5%
• Technical Exam – 20%
• Interview – 10%
• Performance Review – 5%

Initial Shortlisting

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

Top five (5) highest rating but overall rating should not be less than 80%

Apply Now

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before March 9, 2026 by accessing this link:

Application Requirements

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. Do not fill them out using Google Sheets or any tool that alters the original format — this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor’s Degree requirement. Authenticated or photocopy of TOR for Master’s Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:
   • For RA 1080 Eligible (RSWs and/or other board passers only): photocopy of RA1080 rating /Verified Eligibility;
   • Photocopy of valid PRC ID;
   • For BAR Passers only: photocopy of BAR rating / Verified Eligibility - photocopy of valid IBP / BAR ID;
   • For CSC Passers only: photocopy of CSC rating / Verified Eligibility -
8. Performance Rating in the last rating period or its equivalent, as may be applicable. Note: (i) For those applicants from the public sector vying for promotion, a performance rating is required. (ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF). (iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.

Equal Employment Opportunity Principle

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Data Privacy Policy

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.