Bookkeeper (Remote | Execution-Focused Role)

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<h4>Remote role. Competitive pay. Execution-Focused. Are you our next Bookkeeper?</h4><hr><h5>About Us:</h5><p>• OLIVIA Professional Solutions helps U.S. home care businesses scale through highly trained Filipino Virtual Assistants. We’re a fast-growing, mission-driven company founded by a Filipino-American healthcare entrepreneur.</p><h5>Offer Begins at:</h5><p>• PHP 300-350 per hour</p><h5>Start Date: </h5><p>• ASAP</p><h5>Schedule:</h5><p>• The role may begin as Part-Time and may transition to Full-Time equivalent</p><p>• Up to 8 hours per day (maximum 40 hours per week)</p><p>• Time tracked by Hubstaff</p><h5>Location: </h5><p>• Remote | 100% Work From Home</p><p>• Philippines-Based Candidates Preferred</p><h5>Reports To:</h5><p>• Financial Controller & CEO</p><h5>Supports:</h5><p>• Operations, Billing, Payroll, CPA (via Controller)</p><h5>Role Overview:</h5><p>• The Bookkeeper is responsible for the accurate, timely recording and reconciliation of all financial transactions across multiple service-based companies.</p><p>• This role is pure execution. You will enter transactions, reconcile accounts, and maintain clean books so the Controller can review, approve, and report on the financials.</p><p>• You are not responsible for financial strategy, KPIs, forecasting, or decision-making. Success in this role is measured by accuracy, completeness, and on-time close support.</p><p>You will support several founder-led companies:</p><p>• A private-pay home care agency (minimal)</p><p>• A virtual assistant & staffing services company (Heavy) </p><p>• A C-Corp executive management company (minimal)</p><p>• A MMLLC branding and social media management entity (minimal) </p><h5>Core Responsibilities:</h5><p><strong>1. Transaction Entry & General Ledger Maintenance</strong></p><p>• Record all financial transactions accurately in QuickBooks Online and/or Wave App</p><p>• Maintain clean, well-organized general ledger accounts</p><p>• Attach supporting documentation for all transactions</p><p>• Follow the established chart of accounts and coding rules exactly</p><p></p><p><strong>2. Accounts Payable (AP) – Preparation Only</strong></p><p>• Enter and code vendor bills and expenses</p><p>• Maintain vendor records and W-9 documentation</p><p>• Prepare payment batches for approval</p><p>• Track recurring expenses and due dates</p><p>• Flag missing documentation or unusual charges</p><p>• Payments are approved by management or the Controller</p><p></p><p><strong>3. Invoicing & Payment Processing (Execution Only)</strong></p><p>• Create and issue customer invoices based on approved billing data</p><p>• Ensure invoices are accurate, complete, and sent on time</p><p>• Record and apply customer payments (ACH, check, credit card)</p><p>• Match payments to open invoices and investigate discrepancies</p><p>• Maintain accurate Accounts Receivable aging</p><p>• Flag past-due accounts or billing issues for follow-up</p><p></p><p><strong>4. Payroll Posting & Labor Cost Tracking </strong></p><p>• Prepare bi-weekly payroll </p><p>• Post payroll journal entries from payroll providers</p><p>• Reconcile payroll clearing accounts</p><p>• Track wages, overtime, bonuses, and reimbursements</p><p>• Allocate labor costs by job, department, and entity as instructed</p><p></p><p><strong>5. Reconcile All Monies Going In and Out</strong></p><p>• Prepare reconciliations for all cash inflows and outflows</p><p><strong><em>Reconcile:</em></strong></p><p>• Bank accounts</p><p>• Credit cards</p><p>• Payroll clearing accounts</p><p>• Accounts Receivable and Accounts Payable balances</p><p>• Investigate discrepancies and document resolutions</p><p>• Ensure reconciliations are complete, supported, and ready for Controller review</p><p></p><p><strong>6. Month-End Close Support</strong></p><p>• Complete transaction posting and reconciliations by close deadlines</p><p>• Provide schedules and documentation requested by the Controller</p><p>• Respond promptly to correction requests</p><p>• Follow the month-end close checklist precisely</p><p></p><p><strong>7. Documentation & Recordkeeping</strong></p><p>• Maintain organized digital records</p><p>• Ensure every transaction has proper backup</p><p>• Assist with CPA requests as directed</p><p>• Follow accounting policies and procedures consistently</p><h5>What This Role Is NOT:</h5><p>• Not responsible for financial reporting or dashboards</p><p>• Not responsible for KPIs, forecasting, or budgeting</p><p>• Not responsible for approving reconciliations or financial statements</p><p>• Not a Controller or advisory role</p><p>You prepare the work. The Controller reviews, approves, and owns the numbers.</p><h5>Required Qualifications:</h5><p>• 2–4+ years of bookkeeping or accounting experience</p><p>• Strong working knowledge of QuickBooks Online</p><h5>Experience With:</h5><p>• AP, AR, and bank reconciliations</p><p>• Payroll posting and clearing accounts</p><p>• High attention to detail and accuracy</p><p>• Comfortable working from checklists and deadlines</p><p>• Strongly Preferred</p><p>• Experience with payroll-heavy or service-based businesses</p><p>• Familiarity with payroll systems (Gusto, ADP, or similar)</p><p>• Experience supporting U.S.-based companies</p><p>• Ability to manage multiple entities simultaneously</p><h5>Ideal Qualities:</h5><p>You are</p><p>• Process-driven and detail-oriented</p><p>• Reliable and consistent</p><p>• Comfortable with repetitive, accuracy-focused work</p><p>• Proactive in flagging discrepancies</p><p>• Proud of producing clean, balanced books</p><h5>Compensation:</h5><p>• Hourly Rate: PHP300-350 per hour</p><p>• Expected Hours: 4–6 hours per day (20–30 hours per week)</p><p>• Compensation is based on experience, accuracy, and ability to independently reconcile all monies going in and out.</p><h5>Why Join Us?</h5><p>• Start with a competitive salary.</p><p>• Work remotely with a fast-growing company.</p><p>• Be part of a mission-driven company helping both U.S. business owners and Filipino professionals thrive.</p><p>• Work alongside a visionary founder and a small but mighty and growing operations team. </p><h5>APPLY NOW by sending the following requirements:</h5><p>1. Your updated Portfolio/Resume/CV.</p><p>2. A brief video recording to your experience as a Bookkeeper by answering the following questions below, please read the question then provide your answer. This will help our team screen better. Please ensure that your video recording is accessible to view.</p><blockquote><p>• Corporate Experience: Have you worked as an in-house bookkeeper or accountant for a medium to large company (not freelance or small clients)? Please describe the company size and your role.</p><p>• Volume & Complexity: What is the highest monthly transaction volume you’ve handled, and what systems did you use?</p><p>• Accuracy & Detail: Describe your process for ensuring 100% accuracy in your reports before submission.</p><p>• Closing & Reporting: Are you experienced in month-end and year-end closing? Briefly explain your role in the process.</p><p>• Clean-Up & Reconciliation: Have you handled messy or backlogged books before? What was your approach?</p></blockquote><p>3. ❗️Send all application requirements through the link below and click APPLY NOW:</p><p><a target="_blank" href="https://oliviaprofessionalsolutions.na.teamtailor.com/jobs/532020-bookkeeper-remote-execution-focused-role">https://oliviaprofessionalsolutions.na.teamtailor.com/jobs/532020-bookkeeper-remote-execution-focused-role</a></p>

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