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Purpose of the Role

To provide essential administrative and data‑entry support to the Subcontract Ledger & Supply Chain team.

The role focuses on maintaining accurate subcontractor records, supporting onboarding and compliance processes, and assisting with the team’s ongoing Supply Chain data‑cleansing projects to ensure all subcontractor accounts are complete, compliant, and fully up to date.

This position includes a mixture of routine daily tasks as well as work that will vary depending on the team’s priorities and what is needed on the day.

The role requires someone who is adaptable, able to work independently when given tasks, and confident stepping in as part of the wider team when needed.

This is a busy, varied administrative role suitable for someone organised, adaptable, accurate and confident handling information in a fast‑paced environment.

No finance experience is required.

Key Responsibilities

Administrative & Data Entry

  • Update subcontractor records and enter data into internal systems
  • Process documentation received through shared team inboxes
  • Check undeliverable emails and follow up where required
  • Chase missing or expired documentation (insurance, accreditations, competence, etc.)
  • Ensure GDPR‑compliant handling and storage of information
  • Support new job setup on the system

Supply Chain Data‑Cleansing Project

  • Help cleanse, update and validate subcontractor accounts
  • Track missing details and ensure records are complete
  • Support improvements to documentation standards and compliance processes

Onboarding & Account Maintenance

  • Assist with onboarding new subcontractors
  • Issue, record and follow up PQQs
  • Gather documentation and support the creation of new subcontractor accounts
  • Liaise with quantity surveyors across multiple offices for updates and information

General Team Support

  • Provide additional admin and data‑entry support during busy periods
  • Prepare simple routine documents where required
  • Make phone calls to gather information when requested
  • On occasion, carry out basic financial data entry following training – no financial experience required

Skills & Attributes Required

  • Strong accuracy, literacy, and numeracy
  • Confident with data entry and maintaining structured records
  • Organised, reliable, and able to prioritise workload
  • Good communication skills (phone and email)
  • Able to work independently and use initiative
  • Adaptable, comfortable handling varied and changing daily tasks
  • Positive team player with a proactive attitude
  • Willingness to learn new systems and processes
  • Demonstrates Beard values of Friendly, Efficient and Committed.

Salary will be minimum wage dependent on age

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: £22,500.00-£24,750.00 per year

Benefits:

  • Company pension
  • On-site parking

Experience:

  • Administrative: 1 year (required)

Work Location: In person

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