About the position

We are seeking a talented and highly motivated Administrative Assistant who will be aligned to three of our global Product & Engineering teams and capable of providing strategic and operational support to multiple corporate executives at the VP level and above. New York City hybrid location is required.

Responsibilities

• Manage multiple projects simultaneously and ensure success by communicating deadlines.
• Provide strategic, administrative, and operational support to three corporate executives at VP and above.
• Establish high-level contacts of a sensitive nature inside and outside the company and maintain those relationships.
• Assist tracking the budget for meetings, including following approval processes, room block management, activities, travel and logistics, catering, etc.
• Proactively prioritize executive's time and commitments.
• Manage heavy calendar (via Outlook) and meeting management responsibilities, including worldwide travel planning and scheduling.
• Proactively address all aspects of travel such as security and threat levels, currency, weather, and destination culture advice to executives.
• Manage complex annual review and mid-year promotions cycles, including schedule review sessions and communicated deadlines.
• Engage with other senior leaders of the organization, including C-level and external executives.

Requirements

• Possesses professional expertise and applies company policies and procedures to resolve a variety of issues.
• Change management driver who can look for opportunities and provide feedback on existing processes and procedures.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Influences within the team and builds relationships outside of the immediate area to accomplish objectives.
• Assist with project management requiring finesse, flexibility, and patience.
• Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality.
• Executive interfacing skills, particularly in written and verbal communication.
• Booking and management of heavy domestic and international travel arrangements.
• Previous experience with Outlook, Zoom, Google Drive Suite, and Slack.

Nice-to-haves

• Previous experience with Workday, Expensify, Confluence, Navan, and Coupa.
• Prior experience providing support to senior level management or equivalent.
• Experience in a high-tech, startup, or a company experiencing rapid growth.
• Previous experience with Product or engineering team.
• Cybersecurity industry knowledge.

Benefits

• Remote-friendly and flexible work culture.
• Market leader in compensation and equity awards.
• Comprehensive physical and mental wellness programs.
• Competitive vacation and holidays for recharge.
• Paid parental and adoption leaves.
• Professional development opportunities for all employees regardless of level or role.
• Employee Resource Groups, geographic neighbourhood groups and volunteer opportunities to build connections.
• Vibrant office culture with world class amenities.
• Great Place to Work Certified™ across the globe.