Job Summary

We are seeking a highly organised and efficient Administrator to join our growing team. The successful candidate will provide comprehensive administrative support to ensure the smooth day-to-day operation of the business. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks effectively.

This is an exciting opportunity to join the business at a key stage of growth, supporting the set-up of a new office environment, working closely with managers and the accounts team, and helping implement improved administrative systems and processes across the company.

Key Responsibilities

• Managing incoming calls with professional phone etiquette and directing enquiries appropriately
• Supporting the set-up and organisation of a new office, including systems, filing, and day-to-day administration
• Organising and maintaining physical and digital filing systems for efficient document retrieval
• Performing accurate data entry tasks using Microsoft Office, Google Workspace, and QuickBooks
• Assisting with scheduling appointments, meetings, and events
• Preparing correspondence, reports, and documents as required
• Supporting managers with administrative tasks including timesheets, job paperwork, and general reporting
• Supporting accounts payable/receivable processes and assisting with invoicing procedures
• Assisting with ordering supplier materials, chasing deliveries, and ensuring orders are logged and updated on spreadsheets
• Maintaining and updating spreadsheets for materials, suppliers, and operational tracking
• Assisting with the implementation of new office systems and processes to improve efficiency
• Supporting the roll-out of new software across the business, including data input and general administration
• Handling general office duties such as scanning, photocopying, filing, and post
• Ensuring the office environment remains tidy, well-organised, and professional at all times

Requirements

• Previous office or administrative experience is preferred, but not essential for a highly motivated candidate
• Strong organisational skills with the ability to manage competing priorities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Experience using QuickBooks or similar accounting software is desirable
• Excellent typing skills with high accuracy and strong attention to detail
• Confident using spreadsheets and maintaining records accurately
• Strong communication skills (written and verbal) with professional phone etiquette
• Ability to work independently, use initiative, and take ownership of tasks
• Reliable, proactive, and willing to support a growing team

Additional Information

This role may require occasional overtime, particularly on Mondays and Tuesdays and sometimes at weekends, therefore candidates must be flexible and willing to work additional hours when required to support business needs.

Job Type: Part-time

Pay: £16,244.00-£17,472.00 per year

Expected hours: 24 per week

Work Location: In person